Welcome to Room Draw 2009!
Room Draw 2009 was a great success! If you missed Room Draw and would like to apply for housing, simply submit a Housing Contract!
-------
Welcome to the Spring 2009 Housing sign-up process, called "Room Draw!" This site explains everything you need to know to reserve a room for the 2009-2010 academic year.
Note: Room Draw is not for Summer School housing. To apply for Summer housing please simply complete a Housing Contract, mark the appropriate box for 'Summer 2009', and submit to the Residential Life Office by May 1, 2009.
From this page you can read the Contract Terms and download a Housing Contract, get your Individual Priority Worksheet and Group Priority Worksheet, and download a Housing Accommodation Request Packet or Proxy Form (if needed). You will also see important deadlines and contact information.
Please read all of the information so you can take advantage of the different options offered for housing. If you have further questions, please talk with your RA or contact the Residential Life Office at 865-2445 or reslife@loyno.edu.
Page Contents
- The Room Draw Process
- Who Can Participate in Room Draw?
- How to Register for Room Draw 2009
- Important Room Draw Dates
- Proxy Registration
- Single Room Availability
- Medical Requests and Special Housing Accommodations
- Housing Options
- Learning Communities (LCs)
- Meal Plan Requirement
- Downloadable Room Draw Forms
- Your New Address
- Canceling Your Housing Contract
- Incorrect or False Information
The Room Draw Process
THE BASICS: What You Need to Know in a Nutshell
- The housing selection process is now called "Room Draw."
This is the opportunity for all current Loyola students to choose where they live on campus next year. Students participating in Room Draw receive priority room selection over new incoming students. - You may register for Room Draw either as an individual or as a member of a group.
All Room Draw participants must complete the Individual Priority Worksheet. Additionally, if you plan to sign-up for your room with a group of friends, you must identify a Group Representative and submit a Group Priority Worksheet along with all individual Room Draw materials. Groups will select their rooms first, followed by individuals. - Simple and Exact Room/Roommate Selection.
At Room Draw you (or your Group Representative) will see exactly which rooms, suites, and apartments are available in real time. You may choose any room, suite, or apartment that suits the number of applicants in your group, and groups will identify exactly who will live in which bed space within the room. - Single Rooms will be Granted Only for Verified Medical Situations.
Due to the demand for on-campus living, especially in Carrollton Hall, no single rooms will be granted on main campus other than legitimate and verified medical situations. All other students should plan to take a roommate, and it is preferable that you select and sign-up with that person as part of a group. Cabra Hall will continue to be sold as singles, and Residential Life will be compiling a "Single Requested" list for upperclass students who sign-up to live in Biever & Buddig Halls. Individual applicants who opt into a room without a roommate will either be assigned a roommate or will be charged for a single room in the Fall. - All Freshmen and Sophomores are required to live on campus.
All of these students should register for Room Draw, as Loyola University's Sophomore Residency Requirement mandates that you to live on campus. Exceptions are made only for those students from the New Orleans Metropolitan area who live at their parents' permanent, local address. Current Freshmen and rising Sophomores who do not register for housing for the next academic year will be assigned housing after priority registration is complete.
The updated priority registration process is designed to give preference to residents who have lived in the residence halls for longer than those who have not. Because we are part of an academic institution, the process has also been designed to reward students who have performed consistently well in their academic pursuits, and who actively participate in their residential community.
The process assigns applicants points based on their class rank (Sophomore, Junior, Senior, etc.), cumulative GPA, and the number of consecutive semesters that a student has lived in the residence halls. Additional points are awarded to those students who have a clean conduct record.
The points from these categories are totaled to create a 'point' total for each individual who is applying for housing. Individuals with higher scores will be granted higher priority in selecting their housing assignments. Group point totals are a simple sum of the the individual point totals of all group members.
There may be a higher demand for certain types of rooms than there are rooms available, so applicants should consider their 'backup plan' in case their first preference is not available.
Please read the following section very carefully, as it outlines significant changes to the Room Draw process for Spring 2009.
ROOMS AVAILABLE BASED ON GROUP SIZE:
Groups of 6 may compete for: Two 6-person suites in Carrollton Hall.
Groups of 5 may compete for: Twelve 5-person apartments and two 5-person suites, all in Carrollton Hall.
Groups of 4 may compete for: Two 4-person apartments in Carrollton Hall, or any other regular suite in Carrollton Hall, Cabra Hall, or Buddig Hall.
Groups of 3 may compete for: Two 3-person apartments in Carrollton Hall.
Groups of 2 may compete for: Any regular room in Buddig Hall or Biever Hall (Note: Groups of 2 may compete for individual rooms within the suites of Carrollton Hall only after all larger groups have been accommodated).
Individuals may sign-up for any available bed space in Cabra Hall, Biever Hall, or Buddig Hall, with the understanding that roommates/suitemates will be assigned to you by Residential Life. Individuals may only compete for Carrollton Hall suites after all other groups have been accommodated.
**Any resident student who ends up in Biever Hall or Buddig Hall with no roommate as of the first day of classes in Fall 2009 will be charged for their single room. Any bedspace that becomes available in Carrollton Hall after Room Draw will be filled with a new roommate/suitemate. No Carrollton Hall room will be sold as a single.
Who Can Participate in Room Draw?
The Room Draw process is for current Loyola students only. Preference will be given to students who are currently living on campus. Students who miss Room Draw or are not eligible to participate may apply for housing, and their application will be taken into consideration after all other Room Draw participants have been assigned.
How to Register for Room Draw 2009
It's easy! Simply submit your completed Individual Priority Worksheet, Housing Contract, and Group Priority Worksheet (if applicable) to the Residential Life Office by 4:00 PM on Tuesday, March 17, 2009.
Points will be verified and the Room Draw priority list will be posted by Friday, March 20 in each residence hall lobby and on the Residential Life website. Students submitting their Room Draw registration materials late will automatically be assigned to the end of the list.
Room Draw will occur Wednesday, April 1, 2009 from 6-10 PM in the Danna Student Center, St. Charles Room. Students & groups may come to Room Draw at any time throughout the night, but will not be able to select their room until the time slot to which they have been assigned. Residential Life staff will help you select your room and make sure you have completed all required paperwork.
Students who select a room at Room Draw will receive a confirmation letter by Friday, May 1, 2009.
Important Room Draw Dates
Room Draw Informational Meetings
Dates To Be Determined. In the meantime, if you have any questions, comments or concerns, please feel free to contact the Biever Hall Residential Life Staff.
March 17, 2009 4:00 PM- Room Draw Registrations and Housing Accommodation Forms DUE.
March 20, 2009- Room Draw times posted in each residence hall lobby and online.
April 1, 2009 6-10 PM- Room Draw! The event will take place in the Danna Student Center, St. Charles Room. You will confirm your housing assignment for next year before you leave that night!
May 1, 2009- Housing confirmation letters sent to students with a 2009-2010 housing assignment.
Proxy Registration
GROUPS: If you are attending Room Draw as a member of a group, your Group Representative may automatically serve as your Proxy in the event that a suitable group room cannot be identified. There is no need to specify a separate Proxy if you do not wish.
INDIVIDUALS: If other commitments preclude you from attending Room Draw for any reason, a friend may attend Room Draw in your place and select your room for you! You must complete a Proxy Form and send it to Room Draw with your Proxy at YOUR assigned registration time. The Proxy Form will let us know who is coming in your place and must include both of your signatures. Your Proxy will need to provide photo ID and the signed Proxy Form upon arrival.
If your Proxy arrives without photo ID or all completed and signed paperwork, they will NOT be able to select your housing for you.
Please note that any student serving as a Proxy must wait until their own assigned time to register themselves for housing.
Single Room Availability
Do to an anticipated increase in the size of the incoming Freshman class, and Loyola's recently implemented Sophomore Year residency requirement, single rooms will be extremely limited in this year's Room Draw process**. Beyond legitimate medical accommodations, students returning to housing should plan to live with a roommate. If you do not have a roommate in mind already, Residential Life is able to assign you one as Housing Applications are received.
Students who choose to sign-up for a room in Biever Hall or Buddig Hall by themselves will be assigned a roommate by Residential Life.
**Note that Cabra Hall will be sold exclusively as singles, and there are a limited number of 'true' single rooms available in the Carrollton Hall apartments.
Medical Requests and Special Housing Accommodations
Students who believe that they have special circumstances or medical needs that require an accommodation (such as a single room or ADA compliant room) may request a housing accommodation. The student must submit a completed Housing Accommodation Form, which should include supporting documentation from a physician, or from the appropriate Loyola office (University Counseling Center, Student Health, or Academic Resource Center). Medical accommodation requests must be submitted with other Room Draw forms to the Residential Life Office in Biever Hall by the Room Draw Registration Deadline (Tuesday, March 17 at 4:00 PM). Requests will be honored based on need and space availability.
Late requests will be accepted, but priority housing selection can only be accommodated if your request is submitted on time.
Medical accommodation requests must include the Housing Accommodation Form, a completed Housing Contract, your Individual Priority Worksheet, and supporting documentation from a medical professional. All requests will be reviewed by appropriate University personnel before final decisions will be made.
Housing Options
Biever Hall is a co-ed, 400-bed residence hall. Biever is a traditional-style residence hall with community restrooms, community kitchens on each floor, and individual room temperature controls. Biever is a primarily first-year male residence hall. The cost for a double occupancy room in Biever Hall is set at $2,877 per semester for the 2009-2010 academic year.
Buddig Hall is the largest residence hall on campus, and houses primarily first-year women, along with all of Loyola's Learning Communities. Buddig is set up in a suite-style, so that every two rooms share a semi-private restroom. The room temperature controls in Buddig Hall are combined throughout the entire building, and are controlled automatically to adjust according to the outside temperature. The cost for a double occupancy room in Buddig Hall is set at $2,877 per semester for the 2009-2010 academic year.
Cabra Hall is a co-ed, 224-bed suite-style residence hall located on the Broadway campus. Each Cabra suite includes four double rooms, a living room, a study room and a large bathroom, as well as a community kitchen on the 1st floor. Cabra is unique to Loyola since it is the only residence hall with balconies. Cabra Hall houses Law students due to its proximity to the College of Law, as well as other upper-class residents. NOTE: Cabra is currently sold exclusively as single-occupancy rooms. The cost for a single occupancy room in Cabra Hall is set at $3,386 per semester for the 2009-2010 academic year.
Carrollton Hall is a co-ed, 328 bed residence hall comprised of a variety of suites and apartments. All of the rooms in Carrollton Hall are provided with movable furniture and individual room temperature controls.
Suites are located on floors 2 through 5. The suites consist of 2-3 bedrooms, a living room, and a bathroom. There are two community kitchens on each suite floor. There are 46 two-bedroom suites and 4 three-bedroom suites in Carrollton. The cost for a double occupancy room in a Carrollton Suite is $2,976 per semester for the 2009-2010 academic year.
Apartments are located on floors are 6 and 7. The apartments consist of bedrooms, a living room, a bathroom, and a private kitchenette. There are 6 apartments with 3 single rooms and one double room (5-person apartments); 6 apartments with 5 single rooms (5-person apartments); and 2 apartments with 4 single rooms (4-person apartments). The cost for a double occupancy room in a Carrollton Apartment is $3,449 per semester, and the cost for a single occupancy room in a Carrollton Apartment is $3,743 per semester for the 2009-2010 academic year.
Learning Communities (LCs)
Loyola is proud to offer even more living/learning options next year! All LCs will be housed in Buddig Hall for the 2009-2010 academic year. You may choose from:
- Faith/Justice
- Honors
- International Experience
- Wellness
- Women's Initiatives for Leading and Learning (WILL)
- Writing and Literature
To apply to live in an LC, simply note your preference in the LC section of the Housing Contract. To learn more about Loyola's LCs, visit the Learning Communities page or email us!
Meal Plan Requirement
All full or part-time residential students will be required to participate in a meal plan for the entire academic year. As we move toward a more residentially-centered campus, meal plans free students from the day-to-day worries of how to eat a healthy, balanced meal, leaving students to concentrate more fully on their academic pursuits and extracurricular interests.
Freshmen and Sophomores who live on campus must purchase at least a 12 meals/wk dining plan.
Juniors and Seniors who live on campus must purchase at least $500 in Wolfbucks, for use at dining centers at both Loyola and Tulane.
Transfer students are subject to the above requirements, based on their class standing.
For more information about campus dining and for meal plan pricing, please visit Dining Services.
In addition to more meal plan choices, students will benefit from extended hours of operation and the ability to use their Wolf Bucks at select Tulane University facilities.
Downloadable Room Draw Forms
Some files below are provided in PDF format. Click here to download the free Adobe Reader.
- Housing Contract and Contract Terms
- Individual Priority Worksheet (PDF)
- Group Priority Worksheet (PDF)
- Housing Accommodation Request Packet (PDF)
- Proxy Form (PDF) - Only required if you or your Group Representative cannot attend Room Draw
Your New Address
Students should have all mail and packages sent directly to their residence hall address, as listed below. Mail and packages should not be sent to the University's main address. Here are the addresses where your friends, family, and billing companies should send your mail:
Biever Hall [First M Last] |
Buddig Hall [First M Last] |
Cabra Hall [First M Last] |
Carrollton Hall [First M Last] |
Canceling Your Housing Contract
Upon written notification to the Office of Residential Life, any student may cancel their 2009-2010 Housing Contract prior to July 1, 2009, and pay only a $50.00 Cancellation Fee. If a student cancels after that date, they will be responsible for 40% of the remaining Housing Contract costs. Freshmen and Sophomores are required to live on campus, and therefore are not eligible to cancel their Housing Contract, except as allowed in the terms of the Contract. Please read the Contract Terms for more information.
Incorrect or False Information
Every form submitted will be checked for accuracy. If false or incorrect information is provided, the points for that category will be deducted from the individual's point total. Therefore, it is in each individual's best interest to check and re-check their information. Also know that all information, such as GPA and number of semesters living on campus are calculated as of January 1, 2009.
