RESIDENCE HALL CONTRACT TERMS
Click here to download a Housing Contract for the REGULAR ACADEMIC YEAR.
Click here to download a Summer Housing Contract for the SUMMER SESSION.
The Office of Admissions at Loyola University New Orleans agrees to furnish space in an
approved University residence to the student for the academic year (Fall & Spring
semesters). The Christmas holiday period and between semesters are not included in the
room charges. The University may utilize rooms in the residence halls to house
conference groups during holiday periods after prior notification has been given to the
residents affected. It is understood that this agreement is contingent upon the availability
of space within the University’s residence halls.
I. APPLICATION PROCEDURES
A. Read and familiarize yourself with the procedures, rules, and policies of this
contract.
B. Application may take place only after official acceptance to the University.
C. Submit a completed application which includes the following: a) signed contract;
b) housing deposit of one hundred dollars ($100.00) (Check or money order
payable to Loyola University New Orleans); c) payment for the University accident-sickness
insurance plan, or signed waiver statement indicating that you have adequate
insurance coverage for the term of the contract. Space may not be reserved in
the residence hall until these items are received in the Office of Admissions.
D. The housing deposit of one hundred dollars ($100.00) for a room reservation will
be credited to the student’s account for room. If housing is not available at the
time this contract is received, the contract will not be accepted and the student
will be placed on a waiting list. If housing is not offered, the housing deposit will
be refunded.
II. TERMS OF HOUSING — Payments, Refunds, and Cancellations
A. The student agrees to pay for room on a semester basis.
B. The Residence Hall Contract is mutually binding on both the University and the
student for the entire academic year, both fall and spring semester, or the
remaining portion thereof.
C. The University, however, is given the right to terminate this agreement prior to
the expiration of any given academic year in the event that the student should
violate any terms of the contract. Upon giving reasonable notification to the
student of his/her violation of the terms and provisions of this agreement, the
University has the right to terminate the agreement.
D. Upon written application to the Office of Admissions, the student is hereby given
the right to terminate this agreement without penalty prior to the expiration of the
academic year only for the following reasons:
1) Marriage: When the student provides evidence satisfactory to the University
that he/she is lawfully married and is desirous of living with his/her spouse
during the term of this agreement in the greater New Orleans area.
2) Medical reasons verified by the University physician which are of such
nature as to pose potential physical or mental hardship to either the student
or other residents.
3) Graduation from the University.
4) Student teaching or special University program which requires the student
to be away from the New Orleans metropolitan area for the semester or
major portion thereof.
E. It is understood and agreed to by the student that the above enumerated causes
for termination shall be the only causes for which a student upon written
application, may terminate this agreement prior to its expiration without penalty
and which may result in remaining prepaid residence hall fees to be refunded
according to the residence hall refund policy (see F below). Residents who
voluntarily or involuntarily withdraw from the University during a semester for
other reasons than enumerated will be responsible for only that entire
semester’s rent. In the event that the student terminates this agreement for any
other reasons than enumerated prior to its expiration at the end of the given
academic year, he/she shall be liable for the payment to the University, as
agreed upon liquidated damages a sum equal to 40% of the remaining prorated
balance of the Residence Hall fees, attorney’s fees, and charges otherwise due
by him/her in this agreement.
F. Refunds for room rent are made only when the student moves from the
residence hall under proper authorization by the Director of Residential Life.
Refunds will be based on the original semester charge less 10 percent for each
week or major fraction thereof that the student has occupied the room. For
refund purposes, residence hall weeks begin at 12:01 a.m. on Monday, and
conclude at 12:00 midnight Sunday.
G. The student shall be personally responsible for the cost of repair of any damage
which he/she may have personally inflicted upon any area of the residence hall;
normal wear and tear excepted.
H. The student likewise agrees that he/she shall be personally responsible for any
malicious damage which occurs to the common area of the residence hall of the
wing, floor, or other common areas of the hall on a prorated basis of the cost
thereof which shall be assessed against him/her by the Director of Residential
Life, in an amount which, in the sole discretion of the Director of Residential Life,
represents his/her fair and proportionate share of the responsibility for such
damage.
III. CAMPUS RESIDENCE REQUIREMENT
All freshman and sophomore undergraduate students not from the New Orleans
metropolitan area are required, as a condition of enrollment, to reside in University
housing. Advanced placement credits do not negate this requirement. New Orleans
undergraduate freshman and sophomores must either reside in University housing
to the extent that space permits or with their parents or legal guardian.
Subject to verification and written authorization by the Director of Residential Life,
freshmen and sophomore students may be given permission to live off-campus for
any of the following reasons:
1) The student resides full-time in the established household of his/her
grandparents, sister, brother, uncle or aunt.
2) The student has completed two (2) academic years of full-time college
enrollment.
3) The student has served one (1) or more years in the U.S. Armed Forces.
4) The student has a health condition which precludes his/her living in a residence
hall, subject to review and confirmation by the Student Health Center.
5) The student provides evidence satisfactory to the University that he/she is
lawfully married.
6) The student is twenty-one (21) years of age or older on or before the first day of
classes of the semester.
Authorization for off-campus housing does not relieve the student of contractual
obligations which may have been previously assumed with the University for
housing in the residence halls.
IV. HALL AND ROOM ASSIGNMENTS
A. Applications are processed and room assignments are made in the order that
completed residence hall applications are received in the Office of Admissions.
(see C. under Application Procedures). The date of the application, $100.00
housing deposit, and proof of accident-sickness insurance received in the Office
of Admissions determines the priority given individual requests.
B. Assignment requests will be honored if possible but due to limited space cannot
be guaranteed.
C. Roommate requests must be mutually acceptable. If you designate a specific
person, that person must also request you as a roommate. Completed
applications of preferred roommates should be mailed together in the same
envelope.
D. Single room assignments in double occupancy rooms are available only when
vacancies exist in the halls making such an arrangement possible. Single room
assignments cannot be guaranteed prior to the beginning of the fall semester.
E. Room assignments are not made on the basis of race, color, creed, or
national origin. Likewise, room changes are not permitted when race, color,
creed, or national origin may be the underlying cause.
F. The Office of Residential Life reserves the right to make room assignments, to
change a student’s room when circumstances of housing require it, and in
serious cases, to require a student to withdraw completely from the residence
hall when such is deemed necessary by the University for the health and well-being
of the student and/or the University.
G. It is the policy of Loyola University to give preference in housing assignment to
those students who reside outside the Greater New Orleans Area. In
accordance with this policy, the Residential Life Office reserves the right to
cancel this contract prior to the published date for residence hall opening in
the Fall or Spring semesters where this contract has been entered into with
a student who resides within the Greater New Orleans Area. The
cancellation of the contract, notification of cancellation, establishment of
priorities to regain residence, definition of the Greater New Orleans Area, and
other matters will be governed by established procedures which are available
upon request.
H. Any specific space not claimed by midnight of the first full day of classes,
will be reassigned as needed. In such situations, charges for the original
assignee may continue and a different specific room assignment will be
determined by the Office of Residential Life from the remaining space available,
wherever it may exist.
V. OCCUPANCY
A. A person who ceases to be a matriculating student with the University is no
longer entitled to housing.
B. Residence halls will be open for occupancy for new students at 9:00 a.m. on the
day that Orientation begins, and for returning students no later than 24 hours before the beginning of classes.
C. All resident students are required to vacate the residence hall within twenty-four
(24) hours after the completion of their semester final examinations, unless
special written permission has been granted for delay in departure by the
Director of Residential Life. The residence halls will close no later than 10 a.m.
the day following the last regularly scheduled final examinations. This policy
does not apply to graduating seniors who remain to participate in the
Commencement exercises.
D. If a student does not follow the proper check-out procedure when permanently
vacating the assigned room, he/she will be charged an improper checkout
fee of $100.00.
VI. HEALTH INSURANCE REQUIREMENT
Health insurance is mandatory for all residents. As a condition of eligibility for housing in
the residence halls, a student must subscribe to Loyola University’s accident-sickness
insurance plan and include payment for such or fully complete the waiver card attached
to this contract which shows evidence that the student has adequate coverage for the term
of the Residence Hall Contract. Residence Hall space may not be reserved for a student
until this condition is met.
VII. CONDITIONS OF HOUSING
A. Each room is equipped with furniture; student furnishes blanket, pillow, linen,
and other amenities.
B. “Pursuant to University rules and regulations, the University reserves the right
for authorized representatives to enter and/or inspect premises including
student dormitory rooms at any time for repair or maintenance; for violations of
University rules and regulations; to determine whether materials believed by
staff to be illegal, unsafe, or prohibited are present in the room including within
contents in the room; and to determine whether activity is being conducted
which could be considered immoral, illegal, unsafe, or a threat to life, safety,
order or welfare of members of the University community.”
C. Students will not transfer, vacate, or exchange rooms without proper authority
from the Office of Residential Life, nor will the student be permitted to remove
any furnishings, appliances, or equipment from the assigned room or from any
other part of the premises. Failure to adhere to this stipulation may result in
financial penalty or other disciplinary action.
D. Cooking is not permitted in residence hall rooms except in apartments that are equipped with kitchens.
E. Pets are not permitted in the residence halls, except fish in maintained aquariums and guide dogs for the visually impaired. Professional, full-time, live-in staff members may possess one cat or dog not to exceed 40 pounds, with the approval of the Director of Residential Life.
F. Solicitation is not permitted in residence halls, nor will students be permitted to
use their rooms for any commercial purpose.
G. All types of explosives, including fireworks, gasoline, and combustible materials
are prohibited in the residence halls.
H. Illegal possession or misuse of drugs, narcotics, and hallucinatory agents is
prohibited in the residence halls.
I. Excessive noise, disruptive and unruly behavior is not permitted in the residence
halls.
J. The University shall accept no responsibility for the theft or loss of monies
or valuables of students living in residence halls owned by the University.
Students are encouraged to carry adequate personal property insurance.
K. The University agrees to provide each room with local telephone service. It is to
be understood that arrangements for long distance service are strictly between
the student and the long distance service company. Loyola does not accept any
liability for elimination of long distance service due to over due accounts or other
factors beyond its control.
L. Students are responsible for the contents of their assigned rooms as well as all
behavior occurring in their rooms.
M. All students contracting to live on Loyola University’s campus agree to abide by
the rules and regulations set forth in the Loyola University Student Handbook and Code of Conduct,
as well as the Residence Hall procedures which may be promulgated
throughout the year. Any serious or continuous violation of University or
Residence Hall regulations will be reviewed by the Director of Residential Life
as possible reason for exclusion from the residence hall.
N. This contract is non-transferable.
