What is Required for Petty Cash Reimbursements
Instructions for Departments
- The petty cash reimbursement form must be approved by a Dean, Department Head, or Vice-President. (The petty cash reimbursement form must be typed.)
- Purchases are the responsibility of the person buying the goods. The university is NOT responsible to the vendor.
- Travel and entertainment are NOT available through petty cash reimbursement.
- Copies of receipts and the petty cash reimbursement form must be retained by the submitting department.
- Original register receipts (invoices, register receipts, credit card sales slips) must be submitted. Copies of these receipts will not be accepted. Receipts over sixty days will not be processed by a Petty Cash Reimbursement; therefore, a check request in needed.
- Reimbursement is limited to $200.00 per transaction and is available in the Bursar’s Office between the hours of 9:00a.m. and 3:30 p.m. Please DO NOT MAIL Petty Cash Reimbursements. All reimbursements must be processed in the Bursar's Office.
- Petty Cash Reimbursement is NOT available for restricted or grant accounts (account numbers beginning with a “6" or an “8").
- Listed below are the subcodes available through petty cash reimbursement.
| Subcodes | Description |
|---|---|
| 3020 | Instructional Supplies |
| 3022 | Computer Supplies |
| 3030 | Office Supplies |
| 3033 | Repairs |
| 3042 | Postage |
| 3043 | Books |
| 3064 | Educational Programs |
| 3071 | Awards |
| 3072 | Auto Expenses (Includes Parking & Tolls) |
| 3077 | Reproduction |
| 3079 | Membership Dues |
| 3091 | Recruitment |
*Please note that the 4000 object code is an available option.
